Responsibility for page materials
These materials rules concern business pages published in the VilonMedia network. Specific contractual obligations require valid acceptance; merely viewing this page or paying an invoice does not establish approval of unidentified photographs.
Responsibility for page materials
The customer is responsible for the lawfulness of photographs, texts, logos and other materials supplied or designated by the customer for publication. The customer declares that it holds the necessary rights and permissions and authorises use of those materials to create the page and provide the promotion agreed in the contract, including necessary technical adaptations.
The customer must verify the rights to its materials before submission and publication, including copyright, image rights and the legal basis for processing the personal data of people shown. Technical assistance in creating the page does not replace this obligation. The customer retains evidence of the rights and provides it in response to a justified request.
Publication approval identifies the page, version and specific materials by files, a list or a copy of the page and is retained in writing, including by email. Silence, payment of an invoice or merely submitting a quotation enquiry does not, by itself, constitute a declaration of rights to unidentified materials.
The customer must promptly disclose any absence, restriction, expiry or dispute concerning usage rights and cooperate in clarification. A later statement that the customer lacks rights does not remove its obligations or liability for earlier breaches.
Following a sufficiently specific notice or concrete indications that rights are missing, VilonMedia may promptly suspend the disputed materials to the extent necessary for clarification and removes them when required. Notices may be sent to contact@vilonmedia.ro or contact@tokaido.ro. The customer is informed of the measure and relevant reasons within legal limits.
Subject to applicable law, the customer indemnifies the provider for proven losses and reasonable, necessary and substantiated expenses, including defence costs, caused by the customer’s breach of its materials obligations. The provider gives notice of claims within a reasonable time and allows the customer to participate in the defence. Amounts are not set unilaterally and take account of each party’s fault and contribution.
These rules concern materials supplied or designated by the customer; they do not shift responsibility for materials independently sourced by VilonMedia to the customer. They do not remove the provider’s legal obligations, its own liability that cannot lawfully be excluded, or third-party rights. Contractual clauses apply under a validly concluded agreement; publishing them on the website does not retrospectively amend an existing contract.
Materials showing people
A customer supplying or designating materials showing identifiable people must verify image rights, the legal basis for processing and necessary permissions, including those relating to minors where applicable. A photographer’s permission and the GDPR legal basis are separate matters. VilonMedia processes the materials, approvals and evidence strictly necessary for the agreed publication, handling notices and defending rights, under the legal bases and retention criteria described in this policy. The customer’s declaration is not the consent of people photographed and does not remove their rights or the controllers’ legal obligations.
How to record approval
Keep the customer’s written confirmation, identifying the authorised representative, page URL, date and version, together with the files or a saved copy of the approved page. Record permission for the actual publication channels. Do not treat silence as approval.